Business Solutions

Document Scanning Services

Many customers looking to move to a paperless office have enormous volumes of existing paper.  Scanning this paper using your existing resources can be time and labor intensive. Deau provides services to securely convert your paper, microfilm, or legacy ECM systems into digital images, which can then be migrated into your current retrieval system, or one of the many system options Deau provides. As an option, Deau can host your documents on a secure server which can be accessed 24/7 from anywhere you have an internet connection.

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Electronic Forms

Deau’s partnership with Laserfiche offers a robust suite of products in addition to standard store and retrieval archival systems. Laserfiche Forms allows for a paper free mechanism to start business processes based on information, as opposed to a document. Users can create web forms to support these processes, or contract with Deau to design these forms, which can reflect your existing branding and style guidelines. Flexible licensing allows for public submission, or for authenticated users to take action on these forms as they move through their approval processes.

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Business Process Management: Powered By Laserfiche Workflow

Implementing a Business Process Management solution allows the customer to create rules to route documents and information. As a part of this service, Deau can perform a comprehensive document and workflow study using our proprietary CEASE methodology. This will allow a system recommendation appropriate in scope, function, and cost.  

This study can also be purchased separately to assist in the development of RFPs, RFQs, or other procurement mechanisms for public companies and government agencies. ( See Consultation, Below)

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Email Management

As more business is done electronically, and email often becomes a part of a business record, email retention needs to be integrated with records management processes. With Laserfiche Import agent and user education, ensuring that emails are maintained as a business record becomes as simple as pressing a button from Outlook.

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Reporting & Analytics

Your Laserfiche repository contains a great deal of data about the documents it manages. With Laserfiche Audit Trail, you're also collecting data about how that information is being utilized by each user. In heavily regulated industries, and as privacy mandates become increasingly critical, a reporting tool that can track data access and usage guarantees that you are protecting the data entrusted to you.

In addition, the data regarding usage patterns can be used to streamline processes, utilize the system more efficiently, and make better-informed decisions. The audit trail reporting tool provides a graphical interface that enables insight into user habits without requiring any complex coding or database queries.

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Consultation

System design and planning are the most critical steps in your organization’s transformation. Ensuring that the correct stakeholders at all levels of the organization are involved in the requirements gathering helps make certain that the system you purchase addresses the needs of your department and/or organization. Using our proprietary methodology, your deliverable will provide the specifications necessary to do a like-kind comparison of systems promising the best investment for you. Click here to determine if this is your best starting place.